Administration & Reporting
The data your operation generates every day is already in the system. Getting it out should not be work.
Air Trail turns operational data into reports, audit documentation, and organizational records automatically, ready for whoever needs them.
One Dataset. Many Audiences.
The operational data your organization generates every day serves more than one purpose. Your chief pilot needs crew utilization. Your accountant needs billable hours. Your auditor needs a complete record of every flight, every crew assignment, and every maintenance deferral. A regulator on a ramp check needs to see it all on short notice.
When that data lives in one connected system, every one of those requests is answerable without anyone building a report from scratch.
The problem is not that schedulers do not know the rules. It is that the information they need to apply those rules is rarely in one place.
One Connected Operational Dataset
Flights · Crew · Fleet · Maintenance
Director of Flight Operations & Chief Pilot
Crew utilization & compliance status
AccountantBillable hours & trip invoicing
AuditorComplete flight & maintenance records
RegulatorOn-demand ramp check documentation
What Administration and Reporting covers
Four integrated capabilities. Zero manual assembly.
Operational Reporting
Generate reports on flight activity, crew utilization, fleet performance, and operational trends from data already in the system. No manual assembly, no chasing down numbers from paper logs, spreadsheets, or third-party software.
Audit and Compliance Documentation
Flight records, crew duty logs, training currency, and technical dispatch history are all maintained in Air Trail and available for audit at any time. Ramp checks and regulatory audits become a matter of pulling what already exists.
Company Library
Finance Integration
Connect operational data to your accounting and billing systems so flight hours, trip data, and billable activity flow downstream without manual entry, including automatic generation of client-specific invoices.
Every module is configurable. Operators can enable the capabilities that fit their operation and leave out the ones that do not.
Frequently Asked Questions
What reporting does Air Trail generate?
Air Trail generates reports on flight activity, crew utilization, fleet performance, and operational trends directly from the data already in the system. Because every function in Air Trail writes to the same dataset, reports do not need to be assembled from multiple sources or built manually from spreadsheets. The operational data your organization generates every day is already structured and available — pulling a report is a matter of selecting what you need rather than constructing it from scratch.
How does Air Trail support regulatory audits and ramp checks?
Flight records, crew duty logs, training currency, weight and balance records, and technical dispatch history are all maintained in Air Trail and accessible on demand. When a Transport Canada or FAA inspector arrives for a ramp check or audit, the documentation they need is already in the system and can be produced immediately. There is no need to reconstruct records from paper logs, chase down crew members for logbooks, or compile data from separate systems under time pressure.
Can Air Trail generate client-specific invoices?
Yes. Air Trail connects operational flight data to your billing workflow, applying the rate structures and line items specific to each client and contract. Invoices are generated from verified flight data rather than assembled manually, which means they are accurate, consistent with what was actually flown, and ready faster. The completed billing information can flow to your accounting system so the revenue cycle closes without a manual data entry step between the flight and the invoice.
What is the Company Library in Air Trail?
The company library is a centralized document store within Air Trail for operational documents, SOPs, checklists, and reference materials. It ensures that crews and staff always have access to the current version of the documents they need, regardless of which base or device they are working from. When a document is updated, the new version is made available across the operation immediately without physical distribution or version control issues.
How does Air Trail connect to our accounting, payroll, and finance systems?
Air Trail can integrate with third-party platforms utilizing their API. Billable flight activity, trip data, and operational records flow downstream automatically so finance teams are working from the same data operations already captured rather than receiving a separate manual submission. This eliminates the reconciliation step between what was flown and what gets invoiced.
Who in the organization typically uses the reporting functions?
Reporting in Air Trail serves multiple audiences from the same dataset. Chief pilots and operations managers use flight activity and crew utilization reports for day-to-day oversight. Finance teams use billing and trip data for invoicing and revenue tracking. Executives use fleet performance and operational trend reports for planning and business decisions. Compliance officers and quality assurance teams use audit documentation for regulatory and internal review. Each audience can pull what they need without depending on someone else to build it for them.
Can Air Trail generate custom reports specific to our operation?
Yes. In addition to standard reports, Air Trail supports custom operational reports and company-specific forms configured to each operator’s requirements. Operators with unique reporting obligations — specific contract deliverables, client-specific documentation, or regulatory reports specific to their operation type — can have those built into the platform so they generate automatically from the same operational data rather than being produced manually alongside it.
See Administration and Reporting in action.
Book a demo and we will walk you through how Air Trail turns your operational data into the reports, records, and documentation your organization depends on.